COVID-19 Vaccination Status and Documentation

Employee Disclosure of Vaccination Status

All faculty and staff are expected to be fully vaccinated in time for the Fall Semester, and are strongly encouraged to receive vaccines over the summer. All employees are required to disclose whether or not they have been vaccinated in Mason COVID Health Check.

Those who have been fully vaccinated will be required to upload vaccination documentation into the Health Services Patient Portal before August 1. We anticipate full FDA approval of at least one COVID vaccine over the summer. At that time, we anticipate requiring that all employees receive the vaccine.An exemption process will be made available.

Documentation Upload

As George Mason University continues in our efforts to protect public health, we ask that all students, faculty, and staff please complete this quick and secure process of providing Mason with proof of vaccination against COVID-19. Your completion of this task will help the university better assess the needs of the Mason community related to COVID-19 safety policies.

The fastest and easiest way for you to upload your proof of vaccination is to enter your information online in Mason’s secure Patient Portal. If you’re unable to complete this process electronically, you may also visit our COVID-19 surveillance testing location in-person at the Johnson Center for assistance with this process. If you need further assistance, please contact us.

Instructions:

After being fully vaccinated, meaning you have completed one dose of the Johnson & Johnson/Janssen vaccine or two doses of the Pfizer or Moderna COVID-19 vaccine, you should:

  • Log-in to the secure Patient Portal and select Immunizations > Enter Dates from the toolbar.
  • Locate your COVID-19 vaccine manufacturer (e.g., Moderna, Pfizer, Johnson & Johnson/Janssen) and enter the dates of your first and second dose (if applicable). Select the Submit button when done.
  • Select Upload from the toolbar to upload a copy of your CDC vaccination record card or other appropriate proof of COVID-19 vaccination. You may click here to go directly to the Upload page if logged in. From here, follow the on-screen guidance to complete your file upload.

Further Assistance:

If you need additional guidance, click here to download a detailed, step-by-step guide for uploading your COVID-19 vaccine record. You may also visit Mason’s COVID-19 surveillance testing and vaccination clinic at the Johnson Center (open Monday through Friday, 7am to 3pm) where a nurse or medical assistant will help you update your record.

What happens after you’ve completed this process

After completing these steps, a nurse or medical assistant staff member will need to review your submission for accuracy prior to validating your record. If there are any issues to resolve, you will be contacted for more information. After your record is verified, you will be considered fully vaccinated.