COVID-19 Vaccine Requirement for Employees

All George Mason University employees are required to submit proof of COVID-19 vaccination no later than August 1, 2021 or receive one dose of a World Health Organization (WHO) approved vaccine or FDA/Emergency Use Authorized (EUA) approved vaccine by August 15, 2021.

There are four pathways to compliance with the university’s COVID vaccine requirement:

Upload COVID Vaccine Documentation

Follow the guidance on this webpage to upload proof of your receipt of the COVID vaccine. Need an appointment to receive vaccine? Appointments are available as soon as same day at Mason and are listed here on our website, vaccine.gmu.edu. You may also visit vaccines.gov to find opportunities to receive the COVID vaccine anywhere across the United States.

If you have started but will not have completed your vaccine series by the August 15 deadline: Please still complete this upload process to show evidence of receipt of at least the first dose of vaccine. Once you complete your second dose of vaccine, reupload your completed vaccination documentation.

Lost or damaged your COVID vaccine documentation? To request a replacement COVID-19 vaccination card, you can either email the Virginia Immunization Information System (VIIS) help desk at vaccinerecord@vdh.virginia.gov or call the VIIS Help Desk at 1-866-375-9795 to request a replacement.  The Help Desk is staffed from 8:30 a.m. until 5:00 p.m., Monday through Friday. You can also fill out an Immunization Record Request Form.  Within 24-48 hours, a VIIS representative will contact you.

Medical Exemptions

Download the Medical Exemption form here. The form must be completed and signed by a licensed medical provider in charge of your care and must include a medical diagnosis.

The university will not reimburse employees for any expenses incurred (e.g., co-pays or deductibles) in having this form completed by a practitioner.

Scan and upload the completed Medical Exemption form to the Patient Portal. Follow step-by-step instructions here. For your privacy, email submissions will not be accepted.

Religious Exemptions

Download the Religious Exemption form here. This form must be completed in the witness of a Notary Public and must include a Notary Public Seal.

The completed Religious Exemption form may be mailed to the following address (postage is non-reimbursable and at sender’s expense):

George Mason University

Fenwick A – Occupational Health

4400 University Drive

MSN 6E4

Fairfax, VA 22030

You may also physically drop the form off at the Johnson Center Testing and Vaccination Clinic, Monday – Friday between 7 a.m. and 3 p.m.

For your privacy, email submissions will not be accepted.

100% Remote Work Exemptions

Employees who have or plan to initiate 100% remote work agreements, and who pledge as part of this agreement that they will under no circumstances come to campus, may also be issued an exemption. Remote work agreements are subject to approval by your supervisor and must also be reviewed by your unit or department head.

To initiate a 100% remote work exemption, please complete this Dynamic Form. For questions, please contact hr@gmu.edu.

Save and upload the completed and approved Remote Exemption to the Patient Portal. Follow step-by-step instructions here. For your privacy, email submissions will not be accepted.

 

Employee Information Line

Mason has set up a new info line for employee questions about vaccination appointments, how to upload vaccination documentation, how to request exemptions and more. Employees can call 703-993-6001 to get their questions answered.

If you have questions about Mason’s policies, you may email vaccine@gmu.edu